YardVis Pilot Overview
The YardVis Pilot — 30-Day Guide
From first truck to operational intelligence in 30 days.
YardVis LLC · 2026
Overview
The YardVis pilot is designed to demonstrate operational value within 30 days — not through a lengthy configuration process, but through a structured approach to capturing, reviewing, and understanding receiving operations from day one.
This guide outlines what happens during each week of the pilot, what your team will need to do, and what you can expect to see at the end of 30 days.
| Week | Focus |
|---|---|
| Day 1 | Install & First Truck |
| Week 1 | Install & Go Live |
| Week 2 | Capture Operations |
| Week 3 | Operational Intelligence |
| Week 4 | Executive Review |
Day 1 — Install & First Truck
The goal of Day 1 is simple: install YardVis and process at least one truck through the receiving workflow. That first receiving record is the beginning of your operational dataset.
No hardware is required. YardVis runs on existing devices — tablets, phones, or computers — at your facility. Setup takes less than two hours.
Week 1 — Install & Go Live
Week 1 is focused on installation, configuration, and initial live use. The goal is not perfect adoption — it is operational activation.
Installation Steps
- QR signage placed at driver entry and check-in points
- Dock configuration — each dock labeled and mapped in YardVis
- Team setup & accounts — operations staff and supervisors added
- First receiving workflow — a live truck processed end-to-end
Expected Time
2–3 hours, one site visit
By the end of Week 1, your facility will be live. Trucks that arrive and check in will be captured in YardVis. Dock assignments will be logged. Receiving completions will create a record.
Week 2 — Capture Operations
Week 2 is about building the dataset. Every truck that moves through the facility during Week 2 contributes to the receiving record that will be analyzed in Week 3.
The Receiving Workflow
Each truck flows through the following stages, all captured in YardVis:
Truck Arrives
Driver scans QR code or is checked in by dock coordinator
Driver Check-In
Carrier, appointment time, and cargo type captured
Dock Assignment
Dock assigned and logged with timestamp
Unload
Unload start and completion recorded
Documentation
BOL and receiving documents uploaded or confirmed
Completion
Receiving cycle closed; full record stored
The goal is consistent capture — not perfection. Every record added during Week 2 is a data point that Week 3 can use.
Week 3 — Operational Intelligence
By Week 3, you have two weeks of receiving data. Week 3 is about turning that data into operational insight.
YardVis surfaces five categories of operational signal during the pilot period:
Recurring delays
Which trucks, carriers, or time windows consistently run long
Dock bottlenecks
Which docks have the longest wait-to-assign and assign-to-start times
Carrier trends
Which carriers arrive on time, arrive early, and which most often cause congestion
Documentation quality
Which trucks consistently have documentation gaps or delays
Root cause signals
Patterns that suggest systemic causes rather than one-off events
Week 3 also produces the first Weekly Receiving Intelligence report — a structured summary of the past week's operations that can be shared with operations leadership.
Week 4 — Executive Review
Week 4 is the pilot review. By the end of Week 4, you will have 30 days of receiving data, three weekly intelligence reports, and a clear picture of where your operation has visibility gaps and improvement opportunities.
The Week 4 Review Includes
- Operational summary — 30-day receiving performance across all tracked metrics
- Weekly intelligence — pattern comparison across the four pilot weeks
- Improvement opportunities — specific, data-supported recommendations
- Questions — any open issues identified during the pilot
- Next steps — recommendations for ongoing use and expanded deployment
The review is conducted with both the YardVis team and your operations leadership. It is a working session, not a sales presentation.
Success Measures
A successful YardVis pilot is one where, at the end of 30 days, your team can answer questions about your receiving operation that it could not answer before. Specifically:
Average wait-to-dock time across all trucks
Documentation compliance rate
Dock utilization patterns by door and time of day
Carrier patterns — on-time, late, and early arrivals
Operational recommendations based on 30 days of data
Receiving visibility — a structured record of what happened, when, and why
These are not aspirational targets. They are the baseline outputs of a 30-day YardVis pilot. Every metric listed above is derived from receiving records captured during the pilot period.
What You Need to Get Started
Starting a YardVis pilot requires minimal setup. There is no hardware to purchase and no IT project to initiate.
- A designated operations contact who will manage daily use during the pilot
- A list of dock numbers or dock identifiers at your facility
- Access to a device (tablet, phone, or computer) for the dock coordinator
- A 2–3 hour window for the Day 1 installation and walkthrough
YardVis works on any modern browser. No app installation is required for the operations team.
Contact
To schedule a pilot or ask questions about the 30-day process, reach out directly to the YardVis founders:
Akshay Kalia akshay@yardvis.com
Naman Sharma naman@yardvis.com